Job Description

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmBH

(German Development Cooperation)

Enhancement of the Egyptian Dual System (EEDS) Project

Project No. 15.2156.6-001.00

and

Employment Promotion Project (EPP)

Project No. 14.2183.3-001.00

Vacancy Announcement for the position of Junior Administrative Professional

Starting date: Preferably by 1^st September, 2017

Duration of contract: 1 year, subject to renewal

About GIZ

The wide range of services offered by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH are based on a wealth of regional and technical expertise and on tried and tested management know-how. We are a German federal enterprise and offer workable, sustainable and effective solutions in political, economic and social change processes.

Most of our work is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ). However, GIZ also operates on behalf of other German ministries and public and private bodies in Germany and abroad. These include governments of other countries, the European Commission, the United Nations and the World Bank. We are equally committed to helping our clients in the private sector attain their goals.

The registered offices of GIZ are in Bonn and Eschborn. In 2014 our business volume exceeded two billion euros. Around 70 per cent of our local workforce of 16,410 people is national personnel working in over 130 countries. In our capacity as a recognized sending organization, we currently have 785 development workers in action in partner countries. In addition, CIM, a joint operation of GIZ and the Federal Employment Agency, placed around 1,000 integrated and returning experts with local employers abroad in 2014 while providing them with financial support and advisory services.

About GIZ Egypt

Since 1956 GIZ has been present in Egypt implementing projects on behalf of the German government. We thus contribute to the economic and social stabilisation of the country. GIZ Egypt currently employs around 210 national and 50 international experts.

Our programmes in cooperation with the Egyptian government focus on the areas of renewable energies and energy efficiency, sustainable economic development for employment, water supply and sanitation, irrigation and waste management, youth, women and families and urban development. To examine Egypt’s projects’ portfolio, please visit us on http://www.giz.de/en/worldwide/319.html.

About the two Projects

The vacancy announcement with this post is for two projects that work closely together: The Enhancement of the Dual System Project and the Employment Promotion Project. Both projects are part of the larger Focal Area “Sustainable Economic Development for Employment”.

The GIZ's project "Enhancement of the Dual System" has the objective to increase the capacities in the Dual System while enhancing the quality of the teaching/training process. The project builds on the experiences and successes of MKI-DS (1994-2007) and EPP I (2011-2015). The foreseen term of the programme is 4 years and 7 months (from December 2015 to June 2020). EEDS operates in Greater Cairo, Aswan, Menoufia, Sharqia, Alexandria and Beni Suef.

EEDS aims at improving the Egyptian Dual System, through engaging in four components: In component 1, “Organization of the Egyptian Dual System”, the project advises the Ministry for Education (MoE) especially the Technical Education Sector as well as representatives of the private sector on the governance structures and regulatory framework of the Dual System in Egypt. Component 2, “Increasing the quality and quantity of the Egyptian Dual System” focuses on enhancing the quality of the learning process in the Dual System as well as the growth of the system. Component 3, “Further training of vocational training staff”, will focus on the development of competences of training staff in the public and the private sector. Component 4, "Inter-company training" aims to test inter-company training as a systemic element within the Egyptian Dual System.

The GIZ’s Employment Promotion Project (EPP II) has the objective that: technical and vocational education students and unemployed youth are better prepared for the demands of the labour market. The project builds on the experiences and successes of EPP I (2011-2015). The foreseen term of the project is 4 years and 6 months (from January 2016 to June 2020). EPP II operates nationwide.

EPP II aims at improving the preparation of Egyptian technical and vocational education students and unemployed young people for the labour market through engaging in four major components: In Component 1, “Evidence-based Policy-making”, the programme advises the Ministry for Education (MoE) especially the Technical Education Sector on planning evidence-based technical and vocational education and training and labour market policies and develop capacities in selected departments. Component 2, “Regional Labour Market Information and Active Labour Market Programme Implementation” focuses on the generation and usage of regional labour market information to develop and implement active labor market programmes. Component 3, “Transition to Employment”, institutionalises advisory and information services for youth in the field of career guidance, entrepreneurship education and placement services. Component 4, “Image of TVET”, aims at countering cultural and social prejudices against TVET by implementing skills and school competitions and publicizing success stories.

A.    Responsibilities

The Junior Administrative Professional provides support in:

• providing administrative services for the projects
• meeting the administrative needs of the office independently, with a minimum of intervention
• filing documents in reference files or in DMS in line with GIZ’s filing rules
• ensuring that financial and administrative regulations are complied with

In this context, the Junior Administrative Professional fulfils the following tasks:

B.    Tasks

1.       Coordination

The Junior Administrative Professional

• ensures that information is exchanged between project/programme staff, partners and other institutions (works in close cooperation with administrative staff at other project locations)
• prepares and organises meetings, workshops and trainings
• accompanies the manager or other team members to meetings if necessary

2.       Administration

The Junior Administrative Professional provides support for

• office management
• organizing administrative and logistical aspects of project activities (meetings, workshops etc.)
• coordinating with the GIZ office on the mode of service delivery
• monitoring the availability of accessories and stocks and carries out checks on inventory at the office in coordination with the administration for both projects
• filling documents in reference files or in DMS in line with GIZ’s filing rules 
• preparing contracts according to GIZ rules

3.       Finance and accounting

The Junior Administrative Professional

• is responsible for petty cash management
• checks requests for funds before release
• helps prepare project budget planning
• helps monitor expenses in accordance with the budget
• monitors the monthly accounting and financial plans
• checks travel expense statements before payment
• initials cash withdrawals for various projects

4.       Other duties/additional tasks

The Junior Administrative Professional

§  performs other duties and tasks at the request of management

C.    Required qualifications, competences and experience

Qualifications

§  University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA)

Professional experience

§  At least 2 years professional experience including internship in this area

Other knowledge, additional competences

§  very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

§  very good knowledge of English language, ideally a knowledge of German

§  good management and organisational skills

§  customer and service-oriented attitude

§  willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

 D.    Application procedure

§  Kindly send your applications in English by e-mail to HR-Egypt@giz.de and to elke.himida@giz.de by maximum Saturday, 29^th of July 2017. The application should include a motivation letter and an updated CV.

§  Only e-mail applications mentioning the subject title “Junior Admin Professional EEDS/EPP – your name”   (e.g.: “Junior Admin Professional EEDS/EPP – John Doe”) will be considered

§  The position can be filled as soon as possible, preferably by the 1st of September 2017.

§  The work location will be at the EEDS office in Shoubra, but temporarily at the EPP office Downtown or in the temporary EEDS office in Zamalek.

§  The position is for candidates with Egyptian Nationality and holders of Egyptian work permits only.