GIZ Junior Procurement Specialist in the "Governance Cluster"

  • El-Zamalek, Cairo Full Time

Job Description

The ,,Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH“

German Development Cooperation

 

 

Governance Cluster

Project No.  19.2002.4-001.00

 

 

Job Vacancy Announcement for the position of Junior Procurement Specialist

 

 

Starting date:                     3rd of July 2022 or as soon as possible

Duration of Contract:        12 months, subject to renewal based on performance

 

About GIZ

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development and international education work, with 22,199 employees, almost 70 per cent of whom are national staff. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.

Our business volume is around 3.1 billion euros. As a public-benefit federal enterprise, GIZ supports the German Government – in particular the Federal Ministry for Economic Cooperation and Development (BMZ) – and many public and private sector clients in around 120 countries in achieving their objectives in international cooperation. With this aim, GIZ works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions.

 

About GIZ Egypt

Operating in Egypt since 1956, GIZ provides technical expertise, develops capacities and delivers effective solutions in close partnership with local governmental and non-governmental organisations.

GIZ Egypt currently employs around 320 national and 35 international experts. GIZ supports Egypt in its efforts to achieve the “Sustainable Development Strategy: Egypt Vision 2030” in order to create better social and economic prospects for the Egyptian people. On behalf of the German Government, the European Union and other parties, GIZ implements projects in all parts of Egypt in the areas of Renewable Energy and Energy Efficiency; Water Supply and Sanitation, Irrigation and Waste Management; Sustainable Economic Development for Employment; Governance and Urban Development.

For more information, please visit http://www.giz.de/egypt

 

About the Governance Cluster

GIZ Egypt's Governance Cluster supports the partner government in establishing efficient, transparent, and accountable state institutions and improving social participation and equal opportunities for citizens.

The project "Equal Opportunities and Social Development" promotes the social participation of young people in Egypt. The project "Supporting E-government and innovation in Public Administration" improves the conditions for a citizen-oriented digital transformation of public administration.

Both projects include the funding of small projects via application-based fund structures. In addition, a regional project to promote women in the Middle East and North Africa region is part of the Governance Cluster. The implementation of the projects is supported by a finance and administration team at the cluster level.

 

 

 

 

Job title

Junior Procurement Specialist– 3A

GIZ salary band:

Band 3

Reports to:

Senior Coordinator Finance & Administration

GIZ Internal function designation:

Junior Procurement and Contracting Specialist

 

A. Responsibilities

The Junior Procurement Specialist provides support in

  • dealing with all questions arising in this area
  • identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
  • further developing instruments and assisting in introducing innovation and change
  • managing knowledge by disseminating and documenting know-how, experience, and information
  • documenting and filing related transactions ‘to the job in reference files or in DMS in line with GIZ’s filing rules
  • monitoring, updating, overviewing, and keeping track of procurement statistics with regular reporting

 

The Junior Procurement Specialist performs the following tasks:

B. Tasks

1. Purchasing, procurement

The Junior Procurement Specialist

  • assists with local procurement of materials, equipment, and services, invitations to tender and order processing in accordance with GIZ regulations and in consultation with superior
  • supports in maintaining data relevant for procurement and tenders in project database 
  • assists with checking invoices for goods, vouchers, payment instructions and complaints
  • assists with the safe transport of goods to destination
  • assists with processing claims for damage to goods
  • ensures that documents and files of completed order transactions are in reference files or in DMS in line with GIZ’s filing rules
  • supports in expanding suppliers’ database

 

2. Inventory

The Junior Procurement Specialist

  • follows up fixed assets “inventory” tasks and entries by maintaining a well tracking system for all of it, and by conducting a regular physical check for all items according to Processes and Rules (P+R)
  • assists in preparing memos & protocols when a handover process took place
  • supports in organising archives of documentation for all inventory documents on DMS

 

3. General tasks

The Junior Procurement Specialist

  • participates in tenders, and assists in concluding service agreements, and in the purchase of materials and equipment, and participates in entering into and processing financial agreements
  • supports in organising distribution of office funds and other office supplies

 

4. Other duties/additional tasks

The Junior Procurement Specialist

  • performs other duties and tasks at the request of management

 

C. Required qualifications, competences and experience

Qualifications

  • BA/MSc in business management, administration, accounting or equivalent with a focus on finance, controlling, purchasing or contract management or similar related study.

Professional experience

  •  1-3 years of experience including internships in this area or similar.

Other knowledge, additional competences

  • Outstanding working knowledge of IT technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office).
  • Very good on both written and spoken Arabic and English, knowledge of German Language is an asset.
  • Excellent organisational and interpersonal skills.
  • Detail oriented.
  • Willingness to travel in the country for an average of 10% of working time in different governorates (all over Egypt).
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

 

D. Submission of Application

  • Kindly send your applications in English by e-mail to HR-Egypt@giz.de by maximum Wednesday, the 25th of May 2022.
  • The application must include a motivation letter and an updated CV in English language, indicating the earliest date of availability and contact details (mobile/phone no. and e-mail address).
  • Only e-mail applications mentioning the subject title Junior Procurement Specialist – Governance Cluster - your namewill be considered.
  • The position can be filled by the 3rd of July 2022 or as soon as possible.
  • The contract is for 12 months, but extendable, based on a successful employment period.
  • The work location will be at the cluster office in Zamalek.
  • Travel in the country for an average of 10% of working time in different governorates all over Egypt.
  • The position is for candidates with Egyptian Nationality, or a valid work permit only.
  • GIZ Egypt does not cooperate with any HR service providers that can guarantee acceptance to vacancies. A competitive process is followed, where all applications will be reviewed, and only shortlisted candidates will be contacted.
  • If you do not receive the automated email confirmation acknowledging receipt of your application, please check your spam or junk folder.
  • GIZ Egypt is committed to achieving workforce diversity. Female candidates and persons with disabilities are strongly encouraged to apply.